Health, Safety & Regulations

Health & Safety at Work Act

Health & Safety at Work Act

The purpose of this act is to promote, stimulate and encourage high standards of health and safety at work. It protects not only all people at work – whether employers, employees, or self-employed – but also the health and safety of the general public who may be affected by your work activities.

Main Duties of employers

Employers must safeguard so far as reasonably practicable the health, safety and welfare of the people who work for them. This also applies in particular to the provision and maintenance of safe systems of work, and covers all machinery, equipment and products used.

All reasonable precautions must be taken in the use and handling of any substance likely to cause a risk to health. All storage and transport arrangements should be kept under review.

Employers need to provide any necessary information, instruction and training in safe practices. Consider specific training needs with particular reference to processes and activities with special

Provide a safe place of work including safe means of access to and from it. Welfare facilities and arrangements must be adequate.

Duties to others

An employer must carry out his work in such a way that it does not affect the health and safety of others i.e. other employees, members of the public.

Duties of employees

All employees must take reasonable care for the health and safety of themselves and of other persons who may be affected by what they do, or fail to do, at work. This duty implies positive steps to understand the hazards in the workplace, to comply with safety rules and procedures, and to ensure that nothing they do or fail to do puts themselves or others at risk.

   Workplace (Health, Safety and Welfare) Regulations 1992The Workplace (Health, Safety and Welfare) Regulations 1992 cover a wide range of basic health, safety and welfare issues and apply to most workplaces.Under these regulations, an employer must comply with the following –Maintenance – the workplace and equipment must be maintained in good condition. Where appropriate, there must be a planned system of regular maintenanceVentilation – enclosed workplaces must be provided with fresh or purified airTemperature – a reasonable temperature must be maintained inside the building during working hours. Thermometers must be provided for staff to consult.Lighting – suitable and sufficient lighting must be provided. Natural light should be used where possible. Emergency lighting must also be provided where necessaryCleanliness – the workplace and equipment must be kept clean. Waste should not be allowed to accumulate (except in suitable receptacles)Space – room dimensions should provide sufficient floor area, height and unoccupied space for the health safety and welfare of the staffWorkstations – workstations must be suitable for the workers who use them and the work which is doneSeating – where work can be done sitting, suitable seating must be provided for each person doing that workFloors – floors should be suitable and not uneven, holed or slippery. They should be kept free from obstruction or contamination likely to cause slipping. Staircases should normally have a hand-railFalls – precautions should be taken to prevent people from falling or being struck by falling objects.Windows – transparent or translucent doors or walls must be made of a safety material or protected against breakage and must be clearly marked. Opening windows must be safe to use. All windows and skylights must be designed to allow safe cleaningTraffic routes – design must allow safe circulation of pedestrians and vehicles and traffic routes should be clearly indicatedDoors and gates – doors and gates must be suitably constructed. Devices should be fitted to keep sliding doors on their tracks, to prevent upward opening doors from falling back, and to ensure safe operation of powered doors. Doors which can be pushed from either side should have panes to provide a clear view of the space around the doorEscalators – escalators and moving walkways shall be safe in use, and fitted with necessary safety devices, including emergency stop controlsSanitary conveniences – suitable and sufficient toilets shall be provided at readily accessible places. They must be well ventilated and lit and kept clean. A schedule to the Regulations specifies how many are needed, depending on the number of workersWashing facilities – washing facilities, including showers if needed, with hot and cold water, soap and hygienic means of drying must be providedDrinking water – a supply of drinking water must be provided for all workers at readily accessible placesClothing – accommodation must be provided for storage of a person’s own clothing not worn at work, work clothing kept at the workplace, and for changing facilitiesRest and meals – suitable rest facilities must be provided at conveniently accessible places. Arrangements must be made to protect non-smokers from discomfort from tobacco smoke in rest rooms and rest areas. Pregnant women and nursing mothers must be given suitable facilities. Facilities for eating meals must be provided where meals are normally taken at work

Management of Health and Safety at Work Regulations 1999

The Management of Health and Safety at Work Regulations 1999 place an obligation on the employer to actively carry out a risk assessment of the work place and act accordingly. The assessment must be reviewed when necessary and recorded where there are 5 or more employees. It is intended to identify health and safety risks.

The regulations require an assessment of ALL working activities.

The regulations require that certain measures need to be followed:

  • avoid risk where possible
  • assess risks that cannot be avoided
  • combat risks at source
  • adapt the working environment of the individual
  • use technology to reduce risk
  • implement risk prevention measures to form a coherent policy and approach
  • give priority to measure that protect the whole workforce rather than one person
  • ensure employees understand the control measures
  • encourage a positive health and safety culture

Control of Substances Hazardous to Health Regulations 2002 (COSHH)

COSHH stands for the Control of Substances Hazardous to Health and includes many chemicals, fumes, dusts and biological agents. Under the Control of Substances Hazardous to Health Regulations there is a requirement for employers to control the exposure to these substances in order to prevent ill health in employees and others who may be exposed.

The effects of exposure to these to these substances can range from minor skin irritations to eye injuries, lung diseases, cancers and even death. A failure to control exposure can lead to employers facing enforcement action, loss of business and civil claims.

COSHH Assessments

The Control of Substances Hazardous to Health Regulations specify what substances must be controlled. Suppliers of these substances must provide a safety data sheet for the substance which specifies the hazards and suggested precautionary measures. These should be referred to when carrying out an assessment under these regulations.

There are several steps that must be taken when carrying out an assessment under these regulations.

Step 1 – Assess the risks:

Identify the hazardous substances and the risks that they present. Consider how the chemical is used and by whom. This will allow you to determine how people could be exposed to harm (e.g. inhalation, ingestion, and skin contact)

Step 2 – Decide what precautions are needed:

Precautions should be considered in the following order and the highest possible on the list adopted.

  1. Substituting the substance with a less harmful one
  2. Change the process (e.g. eliminate the release of fume)
  3. Use a safer form of the substance (e.g. pellets not powder)
  4. Enclose the process
  5. Provide specific or general ventilation
  6. Provide Personal Protective Equipment (PPE) as a last resort (e.g. gloves, masks, goggles)

Step 3 – Prevent or control exposure:

It may be necessary to measure the concentration of substances in the air from time to time to ensure that employees are not exposed to unacceptable levels of hazardous substances.

Step 4 – Ensure that controls are used and maintained: 

Measuring the concentration of substances in the air may also show whether the control measures are working properly.

Step 5 – Monitor employee exposure: 

It may be necessary to monitor individual employee’s exposure to certain substances.

Step 6 – Carry out Health Surveillance:

This is required where employees are working with certain substances and full details are provided in the Control of Substances Hazardous to Health Regulations.

Step 7 – Inform and train employees:

You must ensure that employees understand the risks associated with the substances used, use the control measures and report any concerns or faults.

Code of practice for Hygiene in Beauty Salons

Hygiene is not so much a set of rules as an attitude of mind and common sense.  The stricter the rules, the less risk there is of error causing complications.

In the Beauty Industry we are working in a close body contact situation where the risk of cross infection exists between the client and the therapist, as well as between the clients.  Clients have a right to expect that in all such personal treatments there will be a high standard of hygiene and cleanliness of surfaces and instruments, and the washing of hands prior to treatment should become second nature.

Remember that there are many infections that afflict client’s, which may not just be of AIDS proportions, but are nonetheless avoidable.

Hands

The therapist should always ensure that waterproof plasters cover any obvious cuts or abrasions on their hands.   In addition, any obvious cuts or abrasions on the client in areas to be treated must be similarly covered or additional care taken in cleaning and disinfecting. The therapist should wash their hands before and after treatment and wear disposable gloves.

Footwear

Clients should wear foot coverings at all times. We recommend that floors be cleaned daily with a cleaner that destroys protein. The therapist should wear closed shoes as to protect the feet from any accidents such as needle prick injuries if you were to drop the roller.

Hygiene

Surgical spirit is useful for cleansing skin, instruments and surfaces to remove grease and organic matter.  A concentration of 70% alcohol should be considered minimal for most other purposes.  Items such as blankets, towels and headbands have been commonly used and cleansed by washing, several councils will not allow the use of material items within the room.  Areas that will come into contact with blood should be barrier wrapped where appropriate. Again this is not always a recommendation of your local council, however we believe that the best practice is the only way to remove risk of infection or cross contamination.

Your beauty couch should be wrapped in barrier film. Your trolley should also be covered or you can use disposable surgery packs or dentist bibs to put down the items you will be using. Dentist bibs are absorbent on one side and waterproof on the other. These can then be disposed of straight after the treatment in a biohazard waste bag.

The Appearance of the Therapist

A beauty therapist should be an example to her trade.

A client will look to her therapist as a professional and this will be reflected not only in how she looks, but also her attitude and deportment.

A therapist is a reflection on the company in which she works.  If a client does not feel satisfied with the hygiene of either the therapist or the salon, she is not likely to return.

Overall or uniform:

  • Should be worn at all times during working hours.
  • Should be clean and smell fresh. Ideally a clean uniform should be worn each day.
  • Should not be decorated with anything other than a name badge or that of a professional organization to which the therapist is a member.
  • A disposable apron should be worn for each client to help reduce cross contamination and keep your uniform clean.

Hair:

  • Should be clean and secured off the face.

Nails:

  • Should be of a workable length.
  • If nail extensions are worn, these should be cleaned underneath every time you wash your hands and they should be of a decent length and shape so as not to piece your gloves.

Footwear:

  • No high heels to be worn for health and safety and comfort reasons.
  • You should have closed in back and no peep toes.
  • Should be clean. It is good practice to keep a pair of shoes in work and travel to and from work in outdoor shoes.

Personal Hygiene:

  • Deodorant should be worn at all times.
  • No heavy perfumes should be worn.
  • Smokers must take extra care with their personal hygiene. The smell of cigarette smoke clings to fingers, clothes and hair. Clients may find this offensive.
  • Be aware of fresh smelling breath. If having close contact with a client, avoid garlic and excessively spicy food the previous night. Face masks also help mask smells and allow you to work at close contact with your client.

Sterilisation and Disinfecting

Sterilisation: This is the complete destruction or removal of living organisms on an object.  Micro-organisms (bacteria, viruses and fungi) may be destroyed by heat, chemical disinfectants and ultra violet radiation.  All tools must, however, be cleaned to remove grease before disinfection is to take place.

Autoclave:  This is similar to a pressure cooker, with the water contained inside it reaching temperatures of 121 – 134 C.  This is the most effective method for the sterilisation of tools within the salon.

Not all objects can safely be placed in an autoclave; check your tools can withstand the heating process.  To avoid damage to the autoclave, distilled water must be used.  Metal tools placed in the autoclave must be of a good quality to avoid rusting.  Take care when removing tools from the autoclave –as they will be very hot.

Glass bead steriliser:  Small glass beads are retained in a beaker and heated to a temperature of 190C.  Tools are placed in these beads for 10 minutes.  A disadvantage of glass bead sterilizer is that it cannot hold large items.

UV Steriliser:  UV light will only be effective on surfaces that are exposed to the UV light.  Tools will therefore need turning during the process to ensure that all surfaces are thoroughly sterilised.  UV sterilisation is not suitable for brushes.

Disinfection: This is the destruction of micro-organisms, but not usually bacterial spores, reducing the number of microorganisms to a level, which will not be harmful to health. (Inhibits the growth of micro-organisms)

In most salons, ‘Barbicide’ is a recognised name as a germicide and disinfectant liquid in which tools can be stored.

Surgical spirit can also be used.

Antiseptic: Is a substance that inhibits the growth of bacteria but not kill the bacteria.

Bacteria: A single cell organism without a nucleus, which produces a compound called a toxin.

Fungus: This is a low form of vegetable life, which includes mushrooms and moulds.  Some varieties cause disease, such as ringworm.  A fungi stat will inhibit growth of any fungus while a fungicide will kill fungus outright.

Virus: A small part of a group of infectious agents.  They have the ability to copy themselves outside of a living host cell.  Viruses can be classed as pathogenic – causing disease as opposed to non-pathogenic (not causing disease)

Infestations: This is the presence of animal parasites, e.g. Mites, ticks or worms, either in the body, clothing or house.

Ergonomics

Posture is important, whether you are sitting or standing up to do a treatment. Try to find a working position that is comfortable for you and reduces the need to lean over to just one side.

Using height adjustable treatment couches and chairs. Choose a height that reduces your need for bending over the client. Ideally your back should be at a 90 degree angle. Your chair should be comfortable to avoid pressure point sores or injury.

Try to avoid twisting the neck, keep your head upright and keep your shoulders relaxed.

Never ignore pain, look at ways to alleviate the symptoms. If you cannot take a break during a treatment, then you can adopt gentle stretching techniques.

Repetitive strain injuries can be caused by using the same movements over and over again. Try to avoid repetitive flexing of the wrist and instead alternate by bending elbows or shoulders instead. Equipment should feel comfortable in your hand.

The Personal Protective Equipment at Work Regulations 1992

This act covers your requirements under the COSHH regulations. You are required to wear or provide to your employees protective clothing or equipment (PPE) to ensure their health and safety when handling chemicals or coming into contact with bodily fluids.

What PPE will you need?

  • Powder free non latex Gloves that must be changed for each new client.
  • Disposable aprons.
  • Face Masks
  • Eye wear (optional)

Some therapists like to wear eye protection although the risk is very low from spillages or splashes. However a new apron, facemask and gloves should be worn before each new client.

The Provisions and Use of Work Equipment Regulations 1998

Under these regulations all electrical equipment used in your workplace must be suitable for the purpose for which it is used. Equipment must be properly maintained and all staff should be trained in the use of the equipment. These regulations apply to both new and second-hand equipment.

The Environmental Protection Act 1990

Under this act, anyone that disposes of waste has a duty of care to ensure that waste is disposed of safely.

Subjects covered by the Environmental Protection Act 1990 are as follows:

  • Waste management
  • Noise pollution
  • Neighbourhood pollution
  • Radioactive substances
  • Genetically Modified organisms
  • Nature Conservation

Under the Environmental Protection Act 1990 it is unlawful to deposit, recover or dispose of controlled (including clinical) waste without a waste management licence, contrary to the conditions of a licence or the terms of an exemption, or in a way which causes pollution of the environment or harm to human health. Contravention of waste controls is a criminal offence. Section 34 of the act, places people concerned with controlled (including clinical) waste under a duty of care to ensure that the waste is managed properly, recovered or disposed of safely and is only transferred to someone who is authorised to keep it. Householders are exempt for their own household waste.

Hazardous healthcare waste is subject to the requirements of the Hazardous Waste Regulations 2005. [Extract taken from Gov.UK website https://www.gov.uk/healthcare-waste 30th June 2014]

All commercial businesses must have a waste removal contract with either the council, or a private waste removal company. If you produce less than one bin bag full of clinical waste per collection then you can dispose of clinical waste such as cotton wool and tissues in with a normal waste collection. If you produce more than this per collection, then a suitable clinical waste contract must be obtained.

Safe Disposal of Sharps

EU Directive 2010/32/EU on the prevention of sharps injuries in the health care sector. Does it mean anything to you?

As set out in the Health and Safety Executive the aims of the Directive are as follows:

  • To achieve the safest possible working environment
  • To prevent workers’ injuries caused by all medical sharps
  • To protect workers at risk
  • To set up an integrated approach establishing policies in risk assessment, risk prevention, training, information, awareness raising and monitoring
  • To put in place response and follow up procedures.

So how does the EU Directive affect me?

The EU Directive is aimed at employers, requiring them to make appropriate provisions for staff in respect of the risk of sharps injuries. It is the employer’s duty to ensure the health and safety of workers. The directive reinforces the need for appropriate levels of training and equipment. A risk assessment must be carried out and where there is a risk of exposure, employers need to identify how exposure can be eliminated.  Where exposure cannot be eliminated exposure should be prevented through:

  • Providing sharps disposal equipment as close as possible to where sharps are being used
  • Banning the practice of re-sheathing
  • Implementing safe procedures for using and disposing of sharp medical instruments and contaminated waste
  • Eliminating the unnecessary use of sharps

Employers should be aware of their legal duties under existing legislation and the new directive, which emphasise carrying out risk assessments on the prevention of sharps injuries. There should be a strategic level commitment to reducing sharps injuries.

Health and safety law is criminal law, and companies can be subject to enforcement action if they fail to comply with the legal requirements relating to the prevention of sharps injuries.

 
  

According to http://www.needlestickforum.net 100,000 needle-stick injuries occur each year in the UK1.

What do I need to know?

  • Only one roller/stamp to be used per client.
  • Rollers should be disposed of immediately after use.
  • Be careful when working on your clients so as not to catch yourself with the needle.
  • Your sharps box must be close to hand and ideally wall mounted.
  • Sharps boxes must be disposed of as soon as they are three quarters the way full and closed with the safety seal.
  • Have a needle prick procedure policy to hand in case of injury to remind you of what to do.

W.E.E.E. Regulations 2006

Under this act anyone that disposes of waste has a duty of care to ensure that all waste is disposed of responsibly.

Any chemicals that you may use in a salon will be considered waste. However most of these may be diluted with water and often disposed of down the sink. However you should ask the manufacturer of the best and correct way of disposal. You can also seek advice and guidance from your local council.

The Waste Electrical and Electronic Equipment Regulations places a duty on Manufacturers, importers and retailers with regards to safe disposable of products. There is also a duty on salons to ensure that you only purchase from respectable suppliers and dispose of any unwanted equipment at registered sites which are able to take electrical waste.

The Regulatory Reform (Fire Safety) Order 2005

The Government is committed to regulating only where necessary and in a way that is more suited to the needs of a modern business. That is why the order was made, under the Regulatory Reform Act 2001. It replaces most fire safety legislation with one simple order. It means that any person who has some level of control in premises must take reasonable steps to reduce the risk from fire and make sure people can safely escape if there is a fire. [Extract from A short guide to making your premises safe from fire]

Your responsibility as an employer:

  • Carry out a fire risk assessment for the premises
  • Develop evacuation procedures
  • Provide and maintain clear means of escape, signs and notices
  • Provide emergency lighting
  • Provide fire detection and alarm systems
  • Provide adequate means of fighting fires
  • Train Staff
  • Consult with all staff on the fire procedures.

Types of Fire Extinguishers

There are five classes of fire:

Class A:  Fires which involve solids such as paper, wood and hair.

Class B:                 Fires which involve liquids such as solvents.

Class C:                  Fires which involve gases such as propane and butane.

Class D:                  Fires which involves metals.

Class F:                   Fires which involve hot oil such as cooking oil.

Water

There are Red with a label on that indicates that it can only be used for class A fires.  This must not be used on electrical fires and can cause quite a lot of damage.

Foam

Red extinguisher with a cream label on the front and used for class B fires or small class A fires. These extinguishers cannot be used on electrical fires and can also cause quite a bit of damage.

Carbon Dioxide

These are Red with a Black label and can be used on all fires especially class B and electrical.

Dry Powder

Red extinguishers with a blue label and can be used on all classes of fires but especially suitable for class B, C and electrical fires.  The big disadvantage to this type of extinguisher is the mess left over from the residual powder that has to be cleaned up and the powder can also damage other electrical equipment.

Wet Chemical Extinguisher

Red extinguisher with a yellow patch and it used for extinguishing cooking fats and oils.

The Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 1995

These regulations are commonly referred to as RIDDOR and their main purpose is to alert the enforcing authorities to incidents and causes of ill health that may need further investigation. There second role is to collate statistics and to assist in the implementation of initiatives to reduce accidents in the work place.

If any of your employees or trainees suffers a personal injury at work that results in either;

  • Major Injury
  • Death

Then you must contact the Incident Contact Centre on 0845 3009923.

Less serious injuries have to be reported using form F2508 available on the HSE website. Less serious injuries include:

  • More than 24 hours in hospital
  • Incapacity for more than 7 days.

Other incidences that are reportable include:

  • A member of the public or client is injured and admitted to hospital.
  • Any member of staff that is injured due to an act of violence that is work related.

All records of injuries minor or major must be recorded in your accident book.

Further guidance can be found on the HSE website www.hse.gov.uk/riddor.

Health & Safety (First Aid) Regulations 1981

Your environmental health officer may ask if you have a completed First Aid training. The HSE recommends that businesses with fewer than 50 staff members should have at least one qualified and appointed First Aider.

First Aid courses can last anything from half a day to 3 days. The half day courses are not usually accredited so it is highly recommended to at least complete a full days of First Aid training.

These regulations also require that every employer provides equipment or facilities for providing First Aid to their employees. Even if you do not have employees, having a First Aid Kit to hand when required is good practice.

A First Aid box and an eye wash station with single use pods should be enough with extra items kept aside for restocking.

Number of Employees1-56-1011-50
ContentsQTYQTYQTY
First Aid Guidance Notes111
Individually wrapped sterile adhesive dressings202040
Sterile Eye Pads, with attachment124
Sterile triangular bandages124
Safety Pins6612
Medium sized sterile unmedicated dressings368
Large sterile unmedicated dressings124
Extra Large sterile unmedicated dressings124

First Aid boxes must not include any form of medication. Such as Paracetamol or Ibuprofen

Electricity at Work Regulations 1989

The most common causes of accidents in the salon environment include:

  • Electrical Fires
  • Electrical Shock
  • Electrical Burns

There are simple precautions that you can follow to reduce these risks to you and your employees or clients.

The Law requires that electrical equipment should be maintained to prevent danger. Regular checks should be undertaken on all electrical equipment. This should include:

  • Checking that there are no frays or tears in the leads.
  • Checking that plugs have no damage or bent pins.
  • Looking for damage to the outer cover of the equipment.
  • Looking for any signs of overheating, such as burn marks or stained plugs.
  • Check that cables are not trapped under trolleys, seats or furniture.

Annually (or on the 1st anniversary of any new equipment) you should get a Portable Appliance Test (PAT) done on all your electrical equipment. This may form part of your licencing requirements. PAT testing costs as little as 30p per item and a sticker will be placed on the item to state whether it has passed or failed the test.

The Local Authority Licencing Application

The registration and bye law requirements vary from council to council. We offer you the best guidance to ensure a smooth application for any area that you may live. However it is important that you call the Environmental Health department and ask them what their requirements are prior to application.

Why should I register?

It is a legal requirement for anyone offering invasive treatments (that break the skin) to register for a Licence with their Local Authority. More councils are now cracking down on therapists that have not registered and the fines can be quite high.

Having a licence and displaying it for your clients to see will only add to your professionalism. Councils are there to work with you, not against you. Don’t be afraid of speaking to them, they will give you all the advice you need and allow you to put things in place.

How should I prepare for a council visit?

You should be as prepared as possible for a visit from the council. The following is just a basic list of what they will expect to see:

The Room

The Environmental Health Officer (EHO) will first want to inspect your room. They will look at what type of flooring you have. Wipe clean flooring is preferred and they will ask how you clean it and how often. Your room should be free from curtains, drapes, towels and cushions and anything else such as absorbent woods and material.

You should have a sink in the room that has hot and cold running water. A soap and towel dispenser is also handy to have next to the sink and a ‘How to Wash your Hands’ guide.  Sinks should be operated by an elbow lever tap or foot pedal.

Your trolley, mag lamp and beauty couch should be barrier wrapped. You will be asked how often this is changed (between clients or wiped down with special cleaners). They will expect to see a sharps box close to hand and usually hanging from the wall.

Your stool should also be wrapped and no trailing wires anywhere in the room. Mag Lamp cables can be clipped to the wall or taped out of the way or use cable grips to attached loose trailing wires to trolleys. You can purchase Velcro fasteners from eBay.

The room should be self-contained and have no contamination from spray tans, hair or nails. You should have adequate ventilation and lighting and changes in floor height clearly marked.

No smoking signs should also be clearly displayed.

Keeping Records

The EHO will ask you to provide a copy of your consultation form and whether or not you keep photographs of the clients. They may also ask how you store this information and for how long.

They will also ask to see copies of Medical Safety Data Sheets (MSDS or SDS) for any products or anaesthetics you may use during the treatment.

They will also want to see how you dispose of your waste and copies of the contract with your waste removal contract.

Cleaning

The EHO will ask what products you use to clean your work surfaces and floors with and how you use the product. Make sure you are familiar with how long a product has to be left on for and what PPE you may need when using such products.

They will also ask how you dispose of derma rollers and other items you use during the treatment. As most are now disposable it is easy enough to just throw these items away and you will not need to have a cleaning procedure for these.

Preventing Cross Contamination

Your EHO will want to know how you prevent cross contamination. A few basic points should cover any questions that she/he may have:

  • You protect your trolley with fresh barrier film or dental bibs before every new client.
  • You use a new roller for each client and open this up in front of them before starting the procedure.
  • Use a new roller for each new client and each new appointment.
  • You get out everything you need so you have it to hand, such as wet wipes, cotton wool, dispense the right amount of anaesthetic into a small pot.
  • Wipe down all products after each treatment.
  • Use a new pair of powder free latex free gloves on each new client. Make sure you wash hands before and after putting on or removing gloves.
  • You may be required to produce proof of your Hepatitis B Vaccinations.

What else may I be asked?

  • The EHO will ask to see what anaesthetics you use and how you use them.
  • They will require to see a copy of your aftercare form.
  • You may also be asked if and how you perform a patch test for anaesthetic.
  • You may be asked what you use post treatment and how this is applied.
  • Have you displayed your training certificates?
  • They will ask for copies of your liability insurance.
  • Proof of your first aid training and if you have spill kits for cleaning up sick or blood.
  • Do you have an up to date tetanus.

Effective Cleaning

When working within the beauty industry it is important to ensure high standards of hygiene. This becomes increasingly more important when you are performing invasive procedures.

Having a good cleaning routine not only protects yourself, but also prevents cross contamination between clients.

It is best practice to clean your room between clients, with a thorough clean being done at least once a week, if not more dependent on the amount of how many clients you treat each week.

Cleaning physically removes contamination which includes microorganisms but will not kill all microorganisms even if the surface look clean.

You can clean all work surfaces using a detergent and warm water. Read the instructions carefully on any products you use to make sure they won’t damage your work surfaces.

Ultrasonication

Is a liquid based method of cleaning that is recommended for some types of metal equipment. The process is performed in a lidded tank and can clean in between apertures and recesses. The tank of the Ultrasonic cleaner should be cleaned twice a day and kept clean and dry overnight.

Disinfection

This reduces the number of living microorganisms, but may not necessarily kill all fungi, viruses, bacteria and spores. Disinfection is not the same as sterilisation. Items or surfaces must be cleaned before disinfection can occur.

Sterilisation

Sterilisation kills all microorganisms and also bacteria and fungal spores that may survive the disinfection process. Steam sterilisation is the preferred method of sterilising any equipment you may use as it fast, easy to use and non-toxic.  UV sterilisers and glass bead sterilisers are not considered to be adequate methods of sterilisation.

Types of cleaning agents

AgentInstrumentsSkinWork Surfaces
Powder or liquid based detergents that are diluted in hot water as per the manufacturer’s instructions.This can be used for initial cleaning of instruments before disinfection or steam sterilisationNoEffective enough to use on all work surfaces between clients or at the end of the day before disinfection
Bleach or Hypochlorite. On application bleach products must contain minimum 1000ppm available chlorine. For example from sodium dichloroisocyanurate (NaDCC) soluble tablets.NoNoYes on hard man-made work surfaces.
60-80% alcohol is available as spray or as wipes.NoYesYes however the surface must be cleaned beforehand.
Halogenated Tertiary Amines and quaternary ammonium compounds (e.g. Trigene); these products are available as spray or wipes.Yes but may cause damage to metal surfaces with prolonged useNoYes
Chlorhexidine based products often combined with alcohol such as Hibisol.NoYesNo
Glutaraldehyde based productsThis substance should never be used on the skin and is an irritant and Allegan. Exposure is strictly controlled under COSHH. Its use is not recommended unless appropriate measures are in place.

Blood Bourne Pathogens

What are blood borne pathogens?

Blood borne pathogens are infectious microorganisms in human blood that can cause disease in humans. These pathogens include, but are not limited to, hepatitis B (HBV), hepatitis C (HCV) and human immunodeficiency virus (HIV). Needle sticks and other sharps-related injuries may expose workers to blood borne pathogens. Workers in many occupations, including first aid team members, housekeeping personnel in some industries, nurses and other healthcare personnel may be at risk of exposure to blood borne pathogens.

What can be done to control exposure to blood borne pathogens?

In order to reduce or eliminate the hazards of occupational exposure to blood borne pathogens, an employer must implement an exposure control plan for the worksite with details on employee protection measures. The plan must also describe how an employer will use a combination of good work practice and ensure the use of personal protective clothing and equipment, provide training, medical surveillance, hepatitis B vaccinations, and signs and labels, among other provisions. Engineering controls are the primary means of eliminating or minimizing employee exposure and include the use of safer medical devices, such as the dermapen.

AIDS – Acquired Immune Deficiency Disease:

AIDS is caused by a human immune-deficiency virus (HIV).  The virus attacks the body’s natural immune system and makes it vulnerable to infections, which will eventually cause death.  Some people are known to be HIV positive, which means that they are carrying the virus without any symptoms of AIDS.  HIV carriers are able to pass on the virus to someone else through infected blood or tissue fluid, for example through cuts or broken skin.  The virus does not live for long outside the body

Hepatitis B:

This is a disease of the liver caused by a Virus (HBV) that is transmitted by infected blood and tissue fluids.

The virus is very resistant and can survive outside the body.  People can be very ill for a long time with Hepatitis B infection. It is a very weakening disease, which can be fatal.

Strict hygiene practices are essential to prevent Hepatitis B from spreading in the salon.

Dealing with body fluids:

If blood or body fluids have to be mopped, ensure that disposable gloves, apron and disposable paper are used.  All disposable items should then be placed in a yellow plastic sack and destroyed by incineration.

Neat chlorine bleach should be used as the sterilizing agent on blood spills. The bleach treatment will destroy the viruses, which will cause AIDS and Hepatitis B.

Gloves

We prefer to use Nitrile gloves when performing derma roller treatments. They fit snugly on the hand like latex gloves but without the allergy risk.

You should always wash your hands prior to putting on your gloves following the NHS guidelines.

How to properly remove gloves:

  1. Using your right hand grasp the rim of the left glove and remove it turning it inside out.
  2. Whilst holding onto the glove turned inside out, use your left hand, grasp the rim of your right glove and pull it off of your hand without touching anything.
  3. Dispose of the gloves in your bio-hazard waste bag.
  4. Wash your hands following the recommended guidelines.

NHS HOW TO WASH YOUR HANDS

Blood borne and Body Fluid Exposure Policy and Procedures

BLOODBORNE PATHOGENS POLICY AND PROCEDURE

HBV IMMUNIZATION AND PREVENTION TRAINING

Before engaging in a treatment where exposure to human blood and/or Other Potentially Infectious Materials is probable or possible, each student, trainer or therapist must present either evidence of

HBV immunisation against hepatitis B virus disease (HBV) and undergo training to prevent or

minimise exposure. Each person should check with their local GP or Health Clinic about such costs and must produce evidence of such costs for reimbursement.  Students, Trainers or Therapists who want to forego such immunisation must sign a formal disclaimer statement.

DEFINITIONS 

Bloodborne Pathogens‐ pathogenic microorganisms present in the human blood and other body

fluids which can cause disease in humans.

Potentially Infectious Material‐ include:

  1. human body fluids including; semen, vaginal secretions, pleural fluid, amniotic fluid,

saliva.

  1. any body fluid/excretion that is contaminated with blood.

Universal Precautions ‐ Strict adherence to standard precautions is required in all treatment

situations.

All staff and students are required to use appropriate personal protective equipment whenever

contact with blood or other infectious material is expected.  Personal protective equipment includes but is not limited to, gloves, masks, aprons, face shields, and eye protection.

WASH HANDS before and after all contact with clients.   Consider all blood, visibly bloody secretions

and fluids and genital secretions from ALL CLIENTS to be infectious

GLOVES are required for all anticipated contact with human blood, body fluids, or mucous

membranes.

CHANGE GLOVES and wash your hands after each procedure and before contact with another

Client.

WEAR MASK OR GOGGLES when blood or body fluids may splash into your face.

WEAR WATERPROOF APRONS when blood or body fluids may soak through a cloth gown.

YOU ARE RESPONSIBLE for properly disposing of any sharps or infectious materials you have used in designated containers.

Definition of blood and body fluids (for blood borne pathogens):

  • Human blood and blood products
  • Semen and vaginal secretions
  • Cerebrospinal fluid (CSF), synovial fluid, peritoneal fluid, pericardial fluid, amniotic fluid
  • Saliva in dental procedures (assume blood contamination)
  • Any body fluid visibly contaminated with blood (especially from spots)

Notice that other body excretions such as saliva, urine, stool, vomitus, and respiratory secretions arenot included on this list (unless visibly contaminated with blood). However, many of these excretionspresent other infectious hazards.  Bloodborne and Body Fluid Exposure Policy and Procedures

Needle Prick or Cross contamination Procedure

  • Immediately wash wounds and skin sites that have been in contact with blood or body fluids with soap and water or flush mucous membranes with water.  (No evidence exists that using antiseptics for wound care or expressing fluid by squeezing the wound further reduces the

risk of Bloodborne pathogen transmission; however, the use of antiseptics is not contra-indicated).  Or After any exposure, the first thing to do under every circumstance is to tend

to the exposure to minimize your contact to blood or body fluid. Wash the area with soap

and water for five minutes, or if a mucosal exposure, rinse with water or saline for five

minutes. Any other first aid should be begun as needed, e.g. direct pressure to the wound. DO NOT

irrigate the wound.

  • Immediately inform your Manager or another member of the team.
  • Attend your nearest hospitals Accident and Emergency Department which is XXXXXXXXXX for care.

Help and Advice Contact Numbers for staff

GUM Clinic Mon – Fri 0000 000 0000 (office Hours)

A & E Hospital 0000 000 0000 24 Hour service

Health protection Agency 0000 000 0000